The following positions are currently in need of additional staff.

Please Contact us if you are interested in learning more!

 

Artist Alley Coordinator

Responsibilities include, but are not limited to:

 

• Reaching out to possible artists and inviting them to attend and show at the convention.

• Giving artists their contracts and getting them back before the convention dates.

• Collecting donations from each artist that are to be used as contest prizes and volunteer raffle prizes.

• Checking in with artists throughout the day to make sure they have everything they need.

• Create an hourly schedule for artist time slots on hourly tables.

• Be available during artist swap periods to ensure a smooth transition.

• Coordinating with the artists during set up to assist them in getting oriented and situated.

• Coordinating with the artists to assist them with end of the night procedures and requirements.

 

 

Convention Operations Coordinator

Responsibilities include, but are not limited to:

 

• Helping with set-up and tear-down

• Getting signage hung up and making signage/materials as needed.

• Making sure that panel rooms have whatever materials and set up they require.

• Keeping panels on track and running in a smooth and timely manner.

• Making sure the room is well stocked for panelists.

• Tabulating votes from the Cosplay Contest.

 

 

Hospitality Coordinator

Responsibilities include, but are not limited to:

 

• Needs to have a food handling license and handle food responsibly.

• Preparing and setting up the food station in the Officers Club so it is attractive and welcoming to volunteers, panelists and staff.

• Prepping food as needed.

• Keeping fridge, hot water, snacks, etc. well stocked and available.

• Keeping an eye on those entering the food station to verify that they are staff, volunteers, or panelists.

 

 

Vendor Coordinator

Responsibilities include, but are not limited to:

 

• Reaching out to possible vendors (bookstores, comic book stores, toys, tea vendors, jewelers, costume vendors, etc.) and inviting them to attend the convention.

• Giving vendors their contracts and getting them back before the convention dates.

• Setting up and organizing the Dealers Room with assistance.

• Collecting donations from each vendor that are to be used as contest prizes and volunteer raffle prizes.

• Coordinating with the vendors during set up to assist them in getting 

oriented and situated.

• Coordinating with the vendors to assist them with end of the night procedures and requirements.

 

 

Volunteer Coordinator

Responsibilities include, but are not limited to:

 

• Responding in a timely fashion to incoming emails from people wanting to volunteer.

• Adding the name and email address of people to the volunteer email list.

• Determining which volunteers are interested in helping pre-con, during con, or both and then making two separate mailing groups (pre-con and con) so we are not spamming people unnecessarily.

• Gathering data on volunteer availability and hours available for during the convention.

• Creating a schedule (based on needs of various departments like Registration, Ops, Vendors, etc.) of time slots and fitting volunteers into said slots before the convention date.

• Getting feedback from the volunteers scheduled before the convention date to ensure they know when and where they need to be during the convention.

• Handling volunteer offers and walk-ups during the convention.

• Getting volunteers when the need arises for them during the convention.